Call for Workshops

Share your knowledge and experience to empower our native plant community. Host a pre-conference workshop!

Host a Pre-Conference Workshop at the 2022 Conference

Workshops may cover a broad range of topics relating to native plants, including: conservation, gardening, community science, environmental laws and regulations, plant taxonomy, vegetation ecology, restoration, ethnobotany, art, and more.

Workshop Length & Schedule

Workshops will take place on October 18 and 19. Classes can be a half-day, one full day, or two full days in length. Full day workshops begin at 8:30 am and end at 4:30 pm, with a lunch break from noon to 1:00 pm. Half-day workshops either begin at 8:30 am and end at noon or begin at 1:00 pm and end at 4:30 pm. Morning coffee breaks will be set up from 10:00 am to 10:30 am and afternoon snack breaks will be set up from 2:30 pm to 3:00 pm for instructors and attendees. CNPS will establish the final schedule for all one- and half- day workshops in order to make the most efficient use of our meeting space.

Meeting Rooms & Technology

Workshops will be held in indoor meeting rooms onsite at the DoubleTree by Hilton in San Jose. Each room will have a maximum capacity of 30 participants and will be set up classroom-style (tables and chairs facing the front of the room). Instructors will have access to meeting rooms one hour prior to the workshop start time for set up. Rooms will be equipped with a projection screen, and CNPS will provide a presentation remote with laser pointer. Instructors will need to provide their own laptop, and if possible, a projector (CNPS will provide a projector if you are not able to). Basic Wi-Fi (emailing and general web browsing) will be available.

Workshop Materials

Instructors are responsible for providing all copies of handouts for the workshop to CNPS for printing no later than September 15, 2022. If handouts are provided late, instructors will be responsible for printing and copying and associated expenses. The maximum number of pages CNPS will print per workshop participant is 30; any amount beyond that should be provided digitally to participants or may be printed at the expense of the instructor. Instructors are responsible for providing any special materials necessary (e.g., reference texts, microscopes, plant material, etc.) for the workshop.

Fees & Compensation

These workshops are a fundraiser for the CNPS Education Program, and CNPS will establish all registration fees. CNPS will provide standardized compensation for instructors related to the duration of the workshop. Workshops with multiple instructors may split the compensation as desired, or instructors may opt to donate their compensation back to CNPS. Coffee, tea, and snacks will be provided for instructors during the workshops as well.

Submitting a Pre-Conference Workshop Proposal

How to Submit

Please submit the following information on this Google Survey form by May 9, 2022. 

  1. Proposed workshop title
  2. For each instructor/presenter:
    • Name
    • Title
    • Affiliation
    • E-mail
    • Cell phone (in case we need to contact them during the conference)
    • Brief (50 word max) bio
  3. Workshop length (half-day, one full day, or two full days)
  4. Target workshop audience
  5. Skill level (e.g., beginner, intermediate, advanced; basic understanding of … suggested/no experience necessary, etc.)
  6. Brief (1 paragraph) description of the workshop content including major topics covered
  7. Summary of any resources participants will receive (one sentence)
  8. Preferred maximum number of workshop participants
  9. Would this workshop potentially qualify for any Continuing Education Units (CEUs) from another organization? 
  10. Have you taught this workshop previously? (Yes/No)
  11. Do you have a projector you can bring to the workshop? (Yes/No/Will not need one)
  12. List any special requests (i.e., additional equipment, supplies, room set up needs, etc.) you may have
  13. If you have not taught a workshop for CNPS in the past, attach a list of workshops you’ve taught elsewhere, and/or references

If Your Proposal is Accepted


If your proposal is accepted, you will be notified with an acceptance email by May 30, 2022 at the latest. Instructors will then be asked to sign a standard workshop instructor agreement outlining expectations.

Collecting Registrations

CNPS will collect registrations for the workshop between June 2022 and September 15, 2022. CNPS will provide periodic registration count updates to instructors. If a minimum number of workshop participants is not reached, CNPS may elect to cancel the workshop with no duty to pay the instructor.

Contacting Attendees

Upon close of registration, CNPS will provide a final participant list to instructors. The week before the conference, all workshop instructors will be expected to contact registered participants and provide them with the workshop room name, a list of anything they should bring, a reminder of the schedule, and any information to review prior to the workshop (CNPS will provide a template email for instructors to customize).

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